Hiring documents gathered before the first day.
The new hire uploads their documents, fills in their information, and signs their contract in their own space. You see what is still to come.
Before the first day, for example
- The new hireUploads their documentsID document, bank details, social security certificate, proof of address.
- Your HR teamValidates each documentOr sends it back with a reason.
- The new hireFills in and signsTheir administrative information, then their contract, online.
- The first dayThe file is completeThe signed contract is filed in their space.
01From applicant to first day
One hire, seen from both sides.
What the new hire does, what your team does, and what is ready at each step.
- Échange 01The new hireApplies from the job posting's link or QR codeYour HR teamReceives each application in its own spaceThe fileA complete application
- Échange 02The new hireUploads their hiring documents, from their phone if they likeYour HR teamValidates each document or sends it back with a reasonThe fileValidated documents
- Échange 03The new hireFills in their administrative information, in several sittings if neededYour HR teamFinds the answers in one placeThe fileUp-to-date information
- Échange 04The new hireSigns their contract onlineYour HR teamStarts the signature from the spaceThe fileThe signed contract, filed before the first day
02After the first day
The life of the contract, in one place.
- CampaignHR administrationUpdate all employees' informationBank details, address, transit pass receipt: the same request to everyone, with reminders.
- CampaignHR leadershipSend an internal document to all employeesA charter, house rules, an internal policy, with a request for acknowledgment of receipt.
- CampaignPayrollDistribute payslipsEvery month, each employee's payslip in their private space. The rules on electronic payslips, including the employee's right to opt out and how long payslips must remain available, are still handled by your payroll department.
- CampaignFinance and HR leadershipRun an employee savings operationOne campaign per country: subscription choice and signed form, employee by employee, in their language.
- SignatureHR administrationGet contract amendments signedSimple electronic signature starts from the employee's space.
03Personal data
Only ask for what is necessary.
The GDPR requires you to collect only the data needed for the purpose of the processing. With Nestor, you define exactly which documents and questions each request contains: it is up to you to limit them to what you need.
Nestor helps you meet certain requirements: traceability, access control, hosting in France. Compliance remains your organization's responsibility.
- Access
- Each employee only accesses their own space. You choose who on your team is invited to it.
- Traceability
- Every upload, view, and validation is logged and can be exported.
- Hosting
- Fully sovereign European hosting, in France. Files encrypted at rest by the hosting provider.
They use Nestor
04Frequently asked questions
Frequently asked questions
Does the new hire need to create an account?
No. They sign in with a link or a code sent by email, or with their Google or Microsoft account.
Does an applicant need to create an account to apply?
No. They apply from the portal's link or QR code, after verifying their email address with a code.
Can they upload their documents from their phone?
Yes, from any mobile browser, with no app to install.
Can we reuse the same list of documents for every hire?
Yes. Your message and form templates can be reused from one hire to the next.
Is the interface available in other languages?
Yes. The interface and the emails are available in French, English, German, Spanish, Italian, and Portuguese.
Who sees an employee's documents?
Only the people you invite into their space, with the rights you give them. Every view is logged.
A new hire to prepare for?
Tell us which documents you ask a new hire for: we will show you their journey in Nestor, from application to first day.
- Fully sovereign European hosting
- No account to create for the people you work with