Hiring, internships, suppliers: documents gathered and tracked.
Healthcare facilities exchange many documents that are not medical. Each person uploads theirs in their own space, and you see what is missing.
What Nestor does for you
- Gather a newly hired caregiver's documents before their first day.
- Collect documents from interns, suppliers, and service providers, with reminders.
- Share confidential documents with your partners, and see who viewed them.
What stays outside Nestor
- Patient records and any health data, which require an HDS-certified host.
- Public contracts of public facilities, which go through their buyer profile (profil d'acheteur).
01Situations
The administrative exchanges that go through Nestor.
- PortalRecruitingReceive applicationsA link or a QR code on the job posting: each application creates a space, which you accept for the rest of the exchange.
- RequestsHuman resourcesBuild a caregiver's fileDiploma, proof of registration with the professional board where applicable, ID document, and signed contract, gathered before the first day.
- CampaignTrainingGather interns' documentsInternship agreement, insurance certificate, ID document: each intern uploads their documents before the internship starts.
- CampaignProcurementKeep supplier certificates up to dateInsurance certificates, company registration extract (Kbis), social contributions certificate (attestation de vigilance): each supplier uploads theirs, and your team verifies them.
- CampaignIT securityAssess your IT service providersA security questionnaire sent to each provider, with supporting documents and reminders until the deadline.
- Secure spacePartnershipsPrepare an agreement with a partnerDraft agreements, their versions, and the exchanges in one place, then the signature from the space.
02A hire, step by step
From application to first day.
- 01ApplicationThe applicant uploads their resume from the job posting's link or QR code, on their phone if they like.
- 02DocumentsOnce selected, they upload their diplomas and supporting documents; you validate each one or send it back with a reason.
- 03ContractThe contract is signed online, from their space, with a simple electronic signature.
- 04First dayThe file is complete and filed before the first day. The space is closed, and its history can still be consulted.
03Health data
Patient records stay outside Nestor.
In France, hosting personal health data on behalf of a third party requires a host with the French health data hosting certification (HDS), under the French Public Health Code (code de la santé publique), article L. 1111-8. Nestor is not HDS-certified: it is used for the facility's administrative exchanges, not for patient records.
For these exchanges, the data is hosted in France on fully sovereign European infrastructure, and you decide who is invited to each space and what they can do there.
- Hosting
- Fully sovereign European hosting, in France. Files encrypted at rest by the hosting provider.
- Access
- Space by space, you set what each person can do: write, upload, download.
- Team sign-in
- Through SSO (SAML 2.0 or OpenID Connect), configured by your administrator.
- Views
- For each file uploaded or attached to a message, you know who opened or downloaded it.
- Traceability
- Every upload, view, and validation is logged and can be exported.
04Frequently asked questions
Frequently asked questions
Can we exchange patient records in Nestor?
No. Hosting personal health data requires an HDS-certified host, and Nestor is not one. Nestor is for the facility's administrative exchanges.
Can caregivers upload their documents from their phone?
Yes. Nestor works in mobile browsers, with no app to install.
Do applicants and suppliers need to create an account?
No. They sign in with a link or a code sent by email, with no password.
Does Nestor verify diplomas or certificates?
No. Nestor requests, organizes, and tracks the documents. Your teams still verify them.
Where is the data hosted?
In France, on fully sovereign European infrastructure, with no dependency on the US CLOUD Act. Exchanges are encrypted in transit, and files are encrypted at rest by the hosting provider.
A hiring or supplier qualification campaign to prepare?
Tell us about the people you work with and the documents you expect: we will show you the matching campaign.
- Fully sovereign European hosting
- No account to create for the people you work with