How many hours does a collection campaign cost you?
Sending the request, following up, saving each document, keeping the tracking spreadsheet up to date: estimate what a campaign run by hand by several team members adds up to, then compare it with the same campaign in Nestor.
01Calculator
Your campaign in three settings.
Saved on this campaign
- Time saved
- 55 h
- or 7.9 7-hour working days
- Value of the time saved
- €1,808
- of working time, at the hourly cost entered
77% less time
By hand71 h
24 h for each of the 3 team members
With Nestor16 h
Tracked from a single dashboard
See how it is calculated
| Task | By hand | With Nestor |
|---|---|---|
| Prepare the campaign | 0 h | 1 h |
| Send the requests | 12.5 h | 0 h |
| Send reminders | 15 h | 0 h |
| Save the documents received | 15 h | 0 h |
| Keep the tracking spreadsheet | 7.5 h | 0 h |
| Consolidate the team's tracking | 6 h | 0 h |
| Review the documents | 15 h | 15 h |
| Total | 71 h | 16 h |
02Method
What the calculation removes, and what it keeps.
What Nestor takes over
- Sending
- A single request goes out to every recipient, each in their own private space. Sending time becomes preparation time, counted once.
- Reminders
- You schedule the reminders once. They go out on their own and stop for those who have answered.
- Filing
- Each request sets the destination folder and the file naming: documents arrive already filed.
- Tracking
- The campaign dashboard shows who has opened, answered, or is still to be validated. No more spreadsheet to keep up or to merge between colleagues.
What remains your job
- Reviewing documents
- You validate each document, or send it back with a reason. This time is counted the same on both sides.
- What the calculation leaves out
- Learning the tool, one-off exchanges, and the subscription price are not counted. The result is an estimate based on these average times, not a measurement.
The times used
Averages for a typical campaign. If your times differ, the result changes in the same proportion.
- Write and send a request
- 5 min per recipient
- Send reminders
- 2 reminders per recipient, 3 min each
- Save a document received
- 2 min per document
- Keep the tracking spreadsheet
- 3 min per recipient, over the whole campaign
- Consolidate the team's tracking
- 30 min per team member per week, over 4 weeks
- Review a document
- 2 min, with or without Nestor
- Prepare the campaign in Nestor
- 60 min, once
- Default hourly cost
- €32.87, a French figure: the average private-sector salary in France (€3,602 gross per month in 2024, Insee Première no. 2079; Insee is the French national statistics institute), converted into employer cost with the simulator of the Urssaf, the French social contributions agency, for a company of 11 to 49 employees, over 151.67 hours per month
Let's check these assumptions against your case.
Bring your latest campaign: we show you how to prepare it in Nestor, and you compare with your own figures.
Request a demo
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